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Sole Source Purchasing | Procurement Services
A sole source purchase means that only one supplier sourceto the best of the requester's knowledge and belief, based upon thorough research, i. conducting a market surveyis capable of providing the required product or service. The following list of criteria may be used in determining if a single or sole source situation exists:. Many manufacturers sell their products through distributors.
If the manufacturer dissertation on sole source have multiple distributors, competition should be sought among the distributors. Sole source purchases over the direct buy limit made with state-appropriated funds require advance approval by the State of Washington Department of Enterprise Services DES. This approval process is in addition to the UW's approval process.
DES requires a minimum of 10 days to review and approve a sole source purchase. Procurement Services buying staff cannot expedite the DES review process. Be prepared to allow two additional weeks for the procurement process if state funds are used.
State funded sole sources must also be publicly advertised on the UW website for 10 days, dissertation on sole source, and on the State's WEBS website for five days, before the purchase may be made. Campus customers can determine if a purchase is being made with state-appropriated funds by looking at the budget in MyFD My Financial Desktop.
If there is any value such as in that field, then the budget is state-appropriated funds. There is also an identifier on the requisition that alerts the Buyer when a purchase requisition has state-appropriated funding, dissertation on sole source.
The following are examples of exemptions from the State's sole source rules, dissertation on sole source. They are NOT exemptions from UW sole source rules:. All of UW Current Site. Procurement Services How to Buy Sole Source Purchasing Sole Source Purchasing Menu Home How to Buy Ariba Buying from Contracts Foreign Supplier Purchasing ProCard Sole Source Purchasing Procurement Methods Guide Travel Purchasing Planning an Event Definition A sole source purchase means that only one supplier sourceto the best of the requester's knowledge and belief, based upon thorough research, i.
Guidelines: A sole source purchase is a method of acquisition. It is not to be used to avoid competition. Sole source justifications must be approved by Procurement Services prior to an order being placed. Price cannot be used as a factor in determining if a sole source exists because it indicates the existence of a competitive marketplace. Named in award: Supplier is specifically named by the funding source award documents, inter-agency dissertation on sole source or clinical trials agreement, dissertation on sole source.
Please note that grant proposal documents are not considered an "award document". Maintenance or repair by the original equipment manufacturer OEM are required for a piece of equipment, and the manufacturer does not have multiple agents to perform these services.
Replacement or spare parts are required from the OEM, and the OEM does not have distributors for those parts. Patented items or copyrighted materials, which are only available from the patent or copyright holder. Consultants only: The chosen Consultant has dissertation on sole source expertise, background in recognized field of endeavor, the result of which may depend primarily on the individual's invention, imagination, or talent.
Consultant has advanced or specialized knowledge, or expertise gained over an extensive period of time in a specialized field of experience. A Market Survey has been conducted to determine whether other suppliers capable of satisfying the requirements exist. A list of the suppliers contacted, along dissertation on sole source the reason why each supplier could not meet the dissertation on sole source may justify a sole source purchase.
The extent of the market survey depends on what constitutes a reasonable effort under the circumstances to ensure that competition is dissertation on sole source feasible.
If only one source is identified as a result of the market research, this fact may be used to help justify a noncompetitive acquisition. State-Funded Sole Source Purchases Sole source purchases over the direct buy limit made with state-appropriated funds require advance approval by the State of Washington Department of Enterprise Services DES. CURRENT POSTINGS :.
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